shrug-l: Listserv Etiquette

Joe Noble jnoble at ttrs.org
Fri Jul 27 12:34:21 EDT 2007


I subscribe to 4 different listservs so you can imagine the amount of
email I get from them each day, this came though the other day one one
of them, it may be worth a look...... The only thing I might add is that
answers be sent directly to the person posting then summarized and sent
back to the list at large.  


Listserv Etiquette

 

Keep in mind: many people may read a message posted to a listserv. 

Not every person will be interested in all the thoughts every other user
might have. 

Therefore: it will matter to your listserv friends - and show your
respect for them - if you:  

   1. Always include a clear and concise "subject" word or phrase in
your initial e-mail posting to the listserv, so replies can be followed
easily by others in the group.

 

   2. Never post responses to all those on the listserv if your message
is really directed just to one person. Misusing the list in this way
burdens others with unneeded e-mail.  

 

   3. Note: a listserv message comes to you from a server, not directly
from the message's creator. Because of this, your e-mail software will
"think" a listserv message's sender is the listserv; thus it will
auto-enter the listserv's address - not that of the sender - if you use
your "reply" button to respond. Result: if you use "reply," you will be
sending your response not just to one person, but to EVERYONE on the
listserv!

 

   4. Unnecessary broadcast responses are the most common (and annoying)
mistake new listserv users commit. Use your "reply" button ONLY if you
really want to send a response to everyone. In all other cases, paste
the sender's e-mail address and "subject" at the top of a brand new
e-mail message, and send your response to that person only.

 

   5. Keep in mind that listservs are meant to save time - not waste it.
Be brief. It is not polite to needlessly include the full text of a
received message in every response. (When doing so will be helpful, as
may be the case when you are responding to a list of questions, fine.
Otherwise, only include the sender's "subject" phrase. ) Also note that
your e-mail software may be set up to automatically add the text of a
message you are responding to when you use the "reply" button. If your
software is set up that way, just delete the automatically inserted text
when it's not really needed.

 

   6. Don't be TOO brief! A micro-response such as "no" or "tell me
more," if accompanied by no other information, may not only befuddle
your correspondents but sound curt or dismissive. A whole sentence is
the minimum polite message.

 

   7. E-mails typed in CAPITALS are generally read as if someone were
shouting. Alas, shouting is seldom a genteel way to communicate. Use
standard upper / lower case type except for any words / phrases you
particularly wish to stress.

 

   8. Always be sure every message you send to a listserv ends with your
personal "full signature" or "footer" as part of its text (most desktop
e-mail software can be set to automatically do this). A footer or
signature should include name, title, school, address / phone, and above
all your individual E-MAIL ADDRESS.

 

      Why include the e-mail address in "signatures" and "footers?" When
you send e-mail to a listserv through online services or some kinds of
campus e-mail systems, your individual address may not appear in a
recipient's "from" field. What will appear instead will be the online
service's or your e-mail system's "domain" address. Result: a person who
gets your message may not know how to respond directly to you. It is a
courtesy to make sure that your correspondents can always do so. 

   9. Listservs are private - but should remain professional. Rude or
disparaging comments about individuals, groups, or institutions,
profanity, etc., are not acceptable.

 

  

Tacy, Peter B. Listserv Etiquette. Online.  

      Connecticut Association of Independent Schools. Available. 

 
http://www.footeschool.org/cais/techcommission/listservettiquette.html 

      August 1999.


Joe Noble
GIS/IS Coordinator
Tall Timbers Research, Inc.
jnoble at ttrs.org
850-893-4153 X 232


-----Original Message-----
From: shrug-l-bounces at lists.dep.state.fl.us
[mailto:shrug-l-bounces at lists.dep.state.fl.us] On Behalf Of Nonie Castro
Sent: Friday, July 27, 2007 12:06 PM
To: Tripp Corbin; shrug-l at lists.dep.state.fl.us
Subject: RE: shrug-l: GIS/Adobe Illustrator combination

Thanks...
Yeah - our ENTIRE Graphics department is on Macs. 

My opinion? Just between us? 
I think they are telling me I need a Mac because "that's how we've
always done it", not really because there is a requirement. 

I'm just sayin.  


-----Original Message-----
From: Tripp Corbin [mailto:tcorbin at keckwood.com] 
Sent: Friday, July 27, 2007 11:41 AM
To: Nonie Castro; shrug-l at lists.dep.state.fl.us
Subject: RE: shrug-l: GIS/Adobe Illustrator combination

We do not use Macs here but do run Adobe with out a problem. Macs are
widely used by those in the graphics field. It is the one area Apple was
able to keep PCs out of. 

Tripp Corbin, MCP, CFM, GISP
Associate Vice President, GIS/Mapping
ESRI Authorized Instructor
Keck & Wood, Inc.
www.keckwood.com
(678) 417-4013
(678) 417-8785 fax

Keck & Wood, Inc offers instructor led and virtual training for ESRI's
ArcGIS & ArcView software.
Please visit www.keckwood.com for more information including a schedule
of upcoming classes.


-----Original Message-----
From: shrug-l-bounces at lists.dep.state.fl.us
[mailto:shrug-l-bounces at lists.dep.state.fl.us] On Behalf Of Nonie Castro
Sent: Friday, July 27, 2007 11:38 AM
To: shrug-l at lists.dep.state.fl.us
Subject: shrug-l: GIS/Adobe Illustrator combination


Oh - one more VERY important question that I forgot to ask... The people
in Graphics are insisting that I need a Mac to run the Adobe CS3. 

What do you all use? 
Are you on a Mac? 
What do you recommend? 

Thank you,
Nonie Castro
GIS Specialist
Cox Target Media
8605 Largo Lakes Blvd
Largo, FL 33773
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