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<p class="MsoNormal"><span style="color:#1F497D">Hi Don.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We’ve been paperless for some time. The inspection reports are all completed through an application with attached pictures and a PDF file is automatically generated and sent to FDEP. The electronic files are
kept indefinitely along with all other information for a facility. We use an electronic filing/archiving system called EDMS created by emPower360. Paper files are kept only as long as the state requires it.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">K. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:13.0pt;font-family:"Arial Narrow","sans-serif";color:black">------------------------------------------------------------------------------------------------------------------------<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:"Arial","sans-serif";color:black">Karl E. Markeset, Manager -
</span></b><span style="font-family:"Arial","sans-serif";color:#4F6228">LEED Green Associate</span><b><span style="font-family:"Arial","sans-serif";color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:"Arial","sans-serif";color:black">Miami Dade County Department of Regulatory and Economic Resources (RER) -<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:"Arial","sans-serif";color:black">Division of Environmental Resources Management (DERM)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Overtown Transit Village<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">701 NW 1 Court, 7th Floor, Miami,
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Florida 33136<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Phone: 305-372-6600, Option #6<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><u><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#4F81BD"><a href="http://www.miamidade.gov/pera">www.miamidade.gov/pera</a>
<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">"<i>Delivering Excellence Every Day"</i><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">As part of improving efficiency in our delivery of services to the businesses and residents of Miami-Dade County, the Department of Environmental Resources Management (DERM),
and the County's Building, Consumer Services, Economic and Business Development, and Planning and Zoning functions have been merged to form the
<b>Miami-Dade County Department of Regulatory and Economic Resources (RER)</b>. Please look for us under our new name.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Miami-Dade County is a public entity subject to Chapter 119 of the Florida Statues concerning public records. Email messages are covered under such laws and
thus subject to disclosure.<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D">Please consider the environment before printing this email.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> sqg-program-bounces@lists.dep.state.fl.us [mailto:sqg-program-bounces@lists.dep.state.fl.us]
<b>On Behalf Of </b>Stillwaugh, Donald M<br>
<b>Sent:</b> Friday, August 09, 2013 7:14 AM<br>
<b>To:</b> Sqg-program@lists.dep.state.fl.us<br>
<b>Subject:</b> [Sqg-program] Records Mgmt Q<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">Good Morning everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">We’ve had a recent shift in the administrative aspects of our SQG Program and the question came up about records retention. Our hard-copy inspection forms are placed into manila
folders which are housed in filing cabinets, what are the legalities of retaining these records? As an aside, how many County SQGs have scanned their files and “gone paperless”?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">Best Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">Don<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Donald Stillwaugh</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><br>
Environmental Specialist I<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Small Quantity Generator Program<br>
Pinellas County Utilities Solid Waste<br>
3095 114th Ave. N. St. Petersburg, FL 33716<br>
Phone 464-7570<br>
Fax (727) 464-7713<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="mailto:dstillwa@pinellascounty.org">dstillwa@pinellascounty.org</a><br>
<br>
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</i></span><i><span style="font-size:8.0pt;font-family:"Arial","sans-serif";color:black">All government correspondence is subject to the public records law.</span></i><span style="color:black"><o:p></o:p></span></p>
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