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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>I have maintained my folders with the notes, lists and all materials collected form each year I have done inspections. I am unsure of how long to keep them myself but have chose to keep them for my entire 7 years thus far. I will also say I have never needed to look back at them for any legal or reason outside of my own interest.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Thank you, </span><span style='color:navy'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Michael Arnold, LEPC-5 Coordinator/ Senior Planner</span><span style='color:navy'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Withlacoochee Regional Planning Council</span><span style='color:navy'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>352-732-1315 x228</span><span style='color:#1F497D'><o:p></o:p></span></p></div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> sqg-program-bounces@lists.dep.state.fl.us [mailto:sqg-program-bounces@lists.dep.state.fl.us] <b>On Behalf Of </b>Richards, Jean<br><b>Sent:</b> Friday, August 09, 2013 8:52 AM<br><b>To:</b> 'Stillwaugh, Donald M'<br><b>Cc:</b> Sqg-program@lists.dep.state.fl.us<br><b>Subject:</b> [Sqg-program] RE: Records Mgmt Q<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>Duval County has not gone paperless but we do scan all of our reports once they have been reviewed. Our reports have more information than can be acquired in CHAZ (i.e. field notes and photos). We are told that all of this is public record and must be maintained indefinitely (per City regulations). We are currently still boxing up the paper copies for archive which is redundant.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>Jean Richards<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>City of Jacksonville<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>Environmental Scientist Supervisor<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>Hazardous Materials<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>214 N Hogan Street, 5th Floor<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>Jacksonville, FL 32202<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>904-255-7137<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D'>904-630-3637 (FAX)<o:p></o:p></span></p></div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <a href="mailto:sqg-program-bounces@lists.dep.state.fl.us">sqg-program-bounces@lists.dep.state.fl.us</a> [<a href="mailto:sqg-program-bounces@lists.dep.state.fl.us">mailto:sqg-program-bounces@lists.dep.state.fl.us</a>] <b>On Behalf Of </b>Stillwaugh, Donald M<br><b>Sent:</b> Friday, August 09, 2013 7:14 AM<br><b>To:</b> <a href="mailto:Sqg-program@lists.dep.state.fl.us">Sqg-program@lists.dep.state.fl.us</a><br><b>Subject:</b> [Sqg-program] Records Mgmt Q<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Good Morning everyone,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>We’ve had a recent shift in the administrative aspects of our SQG Program and the question came up about records retention. Our hard-copy inspection forms are placed into manila folders which are housed in filing cabinets, what are the legalities of retaining these records? As an aside, how many County SQGs have scanned their files and “gone paperless”?<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Best Regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Don<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Donald Stillwaugh</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><br>Environmental Specialist I<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Small Quantity Generator Program<br>Pinellas County Utilities Solid Waste<br>3095 114th Ave. N. St. Petersburg, FL 33716<br>Phone 464-7570<br>Fax (727) 464-7713<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><a href="mailto:dstillwa@pinellascounty.org">dstillwa@pinellascounty.org</a><br><br>Follow Pinellas County: <br></span><a href="http://twitter.com/pinellasconews" target="_blank"><span style='font-size:10.0pt;font-family:"Arial","sans-serif";text-decoration:none'><img border=0 width=32 height=32 id="Picture_x0020_1" src="cid:image001.gif@01CE94E3.0EBD5820" alt="cid:image001.gif@01CE928C.D111E250"></span></a><a href="http://www.facebook.com/PinellasCountyNews" target="_blank"><span style='font-size:10.0pt;font-family:"Arial","sans-serif";text-decoration:none'><img border=0 width=32 height=32 id="Picture_x0020_2" src="cid:image002.gif@01CE94E3.0EBD5820" alt="cid:image002.gif@01CE928C.D111E250"></span></a><a href="http://www.youtube.com/pcctv1" target="_blank"><span style='font-size:10.0pt;font-family:"Arial","sans-serif";text-decoration:none'><img border=0 width=32 height=32 id="Picture_x0020_3" src="cid:image003.gif@01CE94E3.0EBD5820" alt="cid:image003.gif@01CE928C.D111E250"></span></a><a href="http://www.pinellascounty.org/social-networking.htm"><span style='font-size:10.0pt;font-family:"Arial","sans-serif";text-decoration:none'><img border=0 width=32 height=32 id="Picture_x0020_4" src="cid:image004.gif@01CE94E3.0EBD5820" alt="cid:image004.gif@01CE928C.D111E250"></span></a><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><br><a href="http://www.pinellascounty.org/">www.pinellascounty.org</a><br><a href="http://www.pinellascounty.org/news_subscription.htm"><i>Subscribe to county updates and news</i></a><i><br><br></i></span><i><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:black'>All government correspondence is subject to the public records law.</span></i><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div class=MsoNormal align=center style='text-align:center'><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><hr size=1 width="100%" noshade style='color:#A0A0A0' align=center></span></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'>No virus found in this message.<br>Checked by AVG - <a href="http://www.avg.com">www.avg.com</a><br>Version: 2013.0.3392 / Virus Database: 3209/6559 - Release Date: 08/08/13<o:p></o:p></span></p></div></body></html>