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<p class="MsoNormal"><span style="color:#1F497D">Duval County has not gone paperless but we do scan all of our reports once they have been reviewed. Our reports have more information than can be acquired in CHAZ (i.e. field notes and photos). We are told
that all of this is public record and must be maintained indefinitely (per City regulations). We are currently still boxing up the paper copies for archive which is redundant.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">Jean Richards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">City of Jacksonville<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">Environmental Scientist Supervisor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">Hazardous Materials<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">214 N Hogan Street, 5th Floor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">Jacksonville, FL 32202<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">904-255-7137<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cataneo BT";color:#1F497D">904-630-3637 (FAX)<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> sqg-program-bounces@lists.dep.state.fl.us [mailto:sqg-program-bounces@lists.dep.state.fl.us]
<b>On Behalf Of </b>Stillwaugh, Donald M<br>
<b>Sent:</b> Friday, August 09, 2013 7:14 AM<br>
<b>To:</b> Sqg-program@lists.dep.state.fl.us<br>
<b>Subject:</b> [Sqg-program] Records Mgmt Q<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">Good Morning everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">We’ve had a recent shift in the administrative aspects of our SQG Program and the question came up about records retention. Our hard-copy inspection forms are placed into manila
folders which are housed in filing cabinets, what are the legalities of retaining these records? As an aside, how many County SQGs have scanned their files and “gone paperless”?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">Best Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black">Don<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Donald Stillwaugh</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><br>
Environmental Specialist I<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Small Quantity Generator Program<br>
Pinellas County Utilities Solid Waste<br>
3095 114th Ave. N. St. Petersburg, FL 33716<br>
Phone 464-7570<br>
Fax (727) 464-7713<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="mailto:dstillwa@pinellascounty.org">dstillwa@pinellascounty.org</a><br>
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</i></span><i><span style="font-size:8.0pt;font-family:"Arial","sans-serif";color:black">All government correspondence is subject to the public records law.</span></i><span style="color:black"><o:p></o:p></span></p>
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