[Sqg-program] RE: Records Mgmt Q

[Michael Arnold]

I have maintained my folders with the notes, lists and all materials
collected form each year I have done inspections.  I am unsure of how long
to keep them myself but have chose to keep them for my entire 7 years thus
far.  I will also say I have never needed to look back at them for any legal
or reason outside of my own interest.

 

Thank you, 

Michael Arnold, LEPC-5 Coordinator/ Senior Planner

Withlacoochee Regional Planning Council

352-732-1315 x228

 

From: sqg-program-bounces at lists.dep.state.fl.us
[mailto:sqg-program-bounces at lists.dep.state.fl.us] On Behalf Of Richards,
Jean
Sent: Friday, August 09, 2013 8:52 AM
To: 'Stillwaugh, Donald M'
Cc: Sqg-program at lists.dep.state.fl.us
Subject: [Sqg-program] RE: Records Mgmt Q

 

Duval County has not gone paperless but we do scan all of our reports once
they have been reviewed.  Our reports have more information than can be
acquired in CHAZ (i.e. field notes and photos).  We are told that all of
this is public record and must be maintained indefinitely (per City
regulations).  We are currently still boxing up the paper copies for archive
which is redundant.

 

Jean Richards

City of Jacksonville

Environmental Scientist Supervisor

Hazardous Materials

214 N Hogan Street, 5th Floor

Jacksonville, FL 32202

904-255-7137

904-630-3637 (FAX)

 

From: sqg-program-bounces at lists.dep.state.fl.us
[mailto:sqg-program-bounces at lists.dep.state.fl.us] On Behalf Of Stillwaugh,
Donald M
Sent: Friday, August 09, 2013 7:14 AM
To: Sqg-program at lists.dep.state.fl.us
Subject: [Sqg-program] Records Mgmt Q

 

Good Morning everyone,

 

We've had a recent shift in the administrative aspects of our SQG Program
and the question came up about records retention. Our hard-copy inspection
forms are placed into manila folders which are housed in filing cabinets,
what are the legalities of retaining these records?  As an aside, how many
County SQGs have scanned their files and "gone paperless"?

 

Best Regards,

 

Don

 

Donald Stillwaugh
Environmental Specialist I

Small Quantity Generator Program
Pinellas County Utilities Solid Waste
3095 114th Ave. N. St. Petersburg, FL 33716
Phone 464-7570
Fax (727) 464-7713

dstillwa at pinellascounty.org

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All government correspondence is subject to the public records law.

 

 

 

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