[Sqg-program] RE: Records Mgmt Q

Gus Olmos Gus at alachuacounty.us
Mon Aug 12 10:33:55 EDT 2013


Don - Alachua County has been paperless for a number of years.  We print hard copies so the facilities can have a record of the inspection, but everything in our files is either scanned or entered directly into a database (CHAZ and County Hazmat).

Gus

Gus Olmos, P.E.
Water Resources Manager
Alachua County Environmental Protection Department
gus at alachuacounty.us
Office:    (352) 264-6806
Cell:         (352) 275-1344

From: sqg-program-bounces at lists.dep.state.fl.us [mailto:sqg-program-bounces at lists.dep.state.fl.us] On Behalf Of Stillwaugh, Donald M
Sent: Friday, August 09, 2013 7:14 AM
To: Sqg-program at lists.dep.state.fl.us
Subject: [Sqg-program] Records Mgmt Q

Good Morning everyone,

We've had a recent shift in the administrative aspects of our SQG Program and the question came up about records retention. Our hard-copy inspection forms are placed into manila folders which are housed in filing cabinets, what are the legalities of retaining these records?  As an aside, how many County SQGs have scanned their files and "gone paperless"?

Best Regards,

Don

Donald Stillwaugh
Environmental Specialist I
Small Quantity Generator Program
Pinellas County Utilities Solid Waste
3095 114th Ave. N. St. Petersburg, FL 33716
Phone 464-7570
Fax (727) 464-7713
dstillwa at pinellascounty.org<mailto:dstillwa at pinellascounty.org>

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