[Sqg-program] FW: External recruitment open for a Secretary Specialist position in the Industrial Wastewater Program 37011148

[Perrigan, Glen]

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Subject: External recruitment open for a Secretary Specialist position in the Industrial Wastewater Program 37011148

Working Title:  SECRETARY SPECIALIST
Broadband/Class Code:  43-6014-01
Position Number:  37011148
Annual Salary Range:  Annual salary $20,734.80
Announcement Type:  Open Competitive
City:  TEMPLE TERRACE
Facility:  Southwest District
Pay Grade/ Pay Band:  BB001
Closing Date:  1/6/2012

The State Personnel System is an E-Verify employer.  For more information click on our E-Verify website<http://dms.myflorida.com/human_resource_support/human_resource_management/for_job_applicants/e_verify>.


OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SECRETARIES, EXCEPT LEGAL, MEDICAL AND EXECUTIVE
43-6014

Secretary Specialist in the Industrial Wastewater Program

DESCRIPTION
This is a highly responsible secretarial position.  This position requires a responsible employee who is able to exercise independent judgment and initiative.
Reviews letters, Consent Orders, NOV's, memos, and other compliance and enforcement documents for content, accuracy and completeness.  Operates computer terminal, photocopier, printer, fax machine, postage machine.  Types documents.
Maintains files and records of compliance/enforcement cases, office correspondence, documents, reports and other materials.
Ensures that the data entry correspondence to all the projects assigned and/or requested is entered into the Department's data bases timely and appropriately, including the Oculus database, consistent with the Southwest District Water Facility Standard Operating Procedures.
Performs legal clerking of all permits, enforcement actions and modifications issued or denied pursuant to Section 120.52 (11), Florida Statutes.
Assists public by furnishing information on State rules and regulations.  This includes background research and/or reports requiring independent judgment.  Provides information that would otherwise involve engineering time.  Uses initiative, sound judgment and exercises proper decorum in communicating with the public.
Performs the functions of the Administrative Assistant as needed in their absence and in such a manner as to ensure a timely and qualitatively correct work product.  Performs related tasks as required, with minimal supervision, which include vehicle reports, flextime schedules, ordering and distributing supplies, photocopying, faxing correspondence, etc.
Performs other duties as assigned by supervisor, including assistance of other section and District clerical personnel.  These duties might include duties associated with other staff positions on an as-needed basis.
EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES
Essential
Ability to deal effectively with the public in a tactful and courteous manner.
Ability to effectively communicate verbally and in writing.
Knowledge of word processing and Microsoft Word.
Knowledge of and ability to use Microsoft Excel.
Knowledge of correct spelling, punctuation and grammar usage.
Knowledge of basic filing practices.
Ability to operate general office equipment.
Ability to organize files and other records.
Ability to handle telephone calls in a courteous manner.
Ability to type letters, memos and other standard business forms in correct format.
Ability to maintain a valid driver's license.
Preferred
Ability to plan, organize and coordinate work assignments.
Ability to establish and maintain effective working relationship with others.
To apply, please submit a completed State of Florida application through the People First system.  For questions regarding this position, please contact: Ms. Charley Oneal at (813) 632-7600, extension 326 or charley.oneal at dep.state.fl.us<mailto:charley.oneal at dep.state.fl.us>, Southwest District Office, Temple Terrace Florida.
For State employment or promotion within, the State of Florida requires that male applicants born on or after October 1, 1962 are to have registered with the Selective Service System (SSS) prior to their 26th birthday or have a Letter of Registration Exemption from the SSS.   For more information, please visit the SSS website:  http://www.sss.gov<http://www.sss.gov/>
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The State of Florida supports a Drug-Free workplace.  All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority (850-245-2511) or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
 Pursuant to Chapter 295, Florida Statutes, eligible veterans and spouses of veterans will receive preference in employment and are encouraged to apply.  For applicants claiming Veterans' Preference, please attach your supporting documentation (e.g.: DD form 214 Member Copy #4) when you apply for a vacancy.  Applicants may also fax their supporting documentation to People First at 1-888-403-2110 by the closing date.

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